GOPHER RIFLE AND REVOLVER CLUB
BY – LAWS
The name of this organization shall be:
Gopher Rifle and Revolver Club,
Article II. Object
The object of this organization shall be the encouragement of organized rifle, pistol, shotgun, and archery shooting among legal residents of the United States, with a view toward a better knowledge on the part of such persons in the proper handling and care of firearms as well as improved marksmanship. It shall be our further object and purpose to further the development of these characteristics: honesty, fellowship, self-discipline, team play and self reliance which are the essentials of good sportsmanship and true patriotism.
Article III. Membership
Prerequisite for Membership
Any legal resident of the United States, 18 years of age or older, who is eligible for membership in the National Rifle Association, may become a member of this organization during the attendance of the second of two consecutive meetings. He/she must also have been before, and recommended by, the membership committee and be approved by a two-thirds vote of the members present at the meeting. He/she must subscribe to the following oath and pay the required initiation fees and dues.
Oath of Allegiance
I pledge allegiance to the United States of America and to the Republic for which it stands. I certify that I am a legal resident of the United States, neither dependent on illegal drugs or convicted of a felony. I am not a member of any organization or group pledged to or working for a program aimed at the destruction of our present system of government as established by the Constitution of the United States.
Upon the unanimous approval of the Board of Directors, a prospective member may be voted upon by the club membership, provided he/she was unable to attend two consecutive meetings because of extenuating circumstances.
Article IV. Dues
The initiation fee for new members shall be set by the Board of Directors and shall not exceed three times the annual dues.
The annual dues are payable on or before December 31st of the membership year. After December 31st, the unpaid members are considered in arrears. The annual dues may not be increased more than once in any twelve (12) month period. Any change to the annual dues shall be proposed by the Board of Directors and shall be approved by a majority of the members present at a general meeting. The general membership must be notified fifteen (15) days prior to the general meeting at which a proposal to change the annual dues is to be presented. The annual dues may be reduced by the Board of Directors for members who perform work for the club. Work credits shall be established annually based on the recommendation of the Board of Directors and vote of the general membership by the first Board of Directors meeting.
Special assessments shall be recommended by the Board of Directors and subject to a majority vote of the members present at a general membership meeting.
Each member shall renew his/her membership prior to the date of expiration. A member who does not maintain his/her membership in the N.R.A. shall be expelled from this organization in accordance with the provisions in Article IX.
Members in Arrears
No member of the organization in arrears shall be eligible to vote or to enjoy any other privileges, including range access or benefits, offered by this organization until the member has paid the dues, a reinstatement fee and any assessment due. The reinstatement fee shall be fifty percent (50%) of the annual dues during the period from December 31st through the January general membership meeting. After the January general membership meeting, he/she must enroll as a new member and pay the established initiation fee plus any assessment due during the period of prior membership.
Inactive Status (Out On A Letter)
In the event of circumstances beyond a member’s control, the member shall apply to the Board of Directors, by letter, for temporary withdrawal from active membership status, thereby maintaining his/her good standing without paying a reinstatement fee or initiation fee upon reentering at a later date when his/her participation in the club is resumed. The withdrawal privilege must be renewed annually at a cost of one-fourth (1/4) the annual dues. A member on inactive status will not have the privileges of range use or voting.
Article V. Meetings
The annual meeting of the organization shall beheld at the January general membership meeting.
A regular membership meeting for the transaction of business shall be held every month, at such time and place as the Board of Directors may direct. The membership must be notified thirty (30) days in advance of any change to day, time or place of the meeting.
A special meeting may be held at any time upon the call of the President or upon the call of the
Board of Directors, or upon the demand in writing, stating the object of the proposed meeting and signed by not less than twenty percent (20%) of the members entitled to vote. Notice the time, place and object of any special meeting shall be given to all members in good standing not less than seven (7) days prior to the date of the meeting. The Board of Directors shall fix the place for such meeting.
Ten percent (10%) of the members of the organization entitled to vote shall constitute a quorum at any membership meeting. Ten (10) Board members shall constitute a quorum for a Board of Directors meeting.
Board of Directors Meetings
The first regular meeting of the Board of Directors shall be scheduled by the President to be held in January. At that meeting the Board of Directors shall schedule a minimum of three (3) additional regular meetings for that year. These meetings shall be open to all members of the organization who shall be notified thereof.
Order of Business
The order of business for all meetings of this organization shall be as follows:
- Call to order and X.O. report
- Secretary’s report
- Minutes of all meetings
- Treasurer’s report
- Committee reports
- Special correspondence
- Old business
- New business
All meetings shall be governed by the latest edition of “Robert’s Rules of Order”, so far as they are not contrary to these by-laws.
Article VI. Officers
The officers of this organization shall be: President, Vice-President, Secretary, Treasurer, Chief Instructor and Executive Officer. They shall be elected by a majority vote by ballot by the members in good standing present at the November meeting of the organization. They shall have been members in good standing for five (5) consecutive years prior to becoming officers and shall hold office for one (1) year or until their successors are elected.
Article VII. Duties of Officers and
The President shall preside at all meetings of the organization including the Board of Directors. He/she shall be a member ex-officio of all regular and special committees and shall perform all such other duties as pertain to this office.
The Vice-President shall perform the duties of the President in his/her absence or at the request of the President. He/she shall coordinate all entertainment and refreshments and shall be chair of the membership committee and shall appoint two (2) members in good standing to form this committee.
The Secretary shall attend to all official correspondence pertaining to the proper preparation and forwarding all reports required by the National Rifle Association and by the Civilian Marksmanship Program. He/she shall notify the Directors and members of the special, monthly, and annual meetings as required in Article V. He/she shall notify all members of the annual meeting at least thirty (30) days prior to the meeting. This notice will include a notification of the final date for the payment of annual dues. He/she shall keep a true record of all meetings of the organization and have custody of the books, papers and books of account. All applications and dues for membership in the organization shall be submitted to the Secretary. He/she shall remit the dues to the Treasurer, taking his/her proper receipt. The Board of Directors may appoint one (1) or more assistants to aid the Secretary in the performance of his/her duties. The Secretary shall receive a minimum of one dollar ($1.00) per member for his/her efforts, and such remuneration above this minimum upon approval of the membership at the annual meeting.
The Treasurer shall have charge of all funds of the organization and shall invest such funds as approved by the Board of Directors. Such money shall only be withdrawn by check signed by the Treasurer, or other club officer designated by the Board of Directors. The Treasurer shall keep an accurate account of all his/her transactions, and render a detailed report, with vouchers, at any meeting of the Board of Directors and an annual report to the general membership at the annual meeting.
The Chief Instructor shall oversee all instruction in the use of weaponry and shall have the authority to appoint his/her assistants. He/she shall contract no bills without the prior approval of the Board of Directors.
The Executive Officer shall have charge of all ranges of the club. He/she shall oversee the safety of all shooting ranges. The X.O. Officer shall oversee the annual schedule of matches and the publishing of the schedule. Any schedule conflicts shall be resolved by the X.O. Officer. He/she shall oversee the publishing of rules at each range. All rule violations shall be reported to the X.O. Range Safety Officer, who shall bring such violations to the attention of the Board of Directors. He/she shall contract no bills without the prior approval of the Board of Directors.
Sergeant at Arms
The President shall appoint the Sergeant at Arms. His/her primary duty shall be to maintain order at meetings and to function as a parliamentarian. He/she shall perform other duties as requested by the President.
The Membership Committee shall consist of the Vice-President and two (2) general members in good standing appointed by the Vice-President. The duties of this committee shall be to interview and investigate prospective members and to instruct prospective members of their obligations and privileges as a club member. The committee findings and opinions shall be presented to the membership before a prospective member is voted upon.
The Board of Directors, at its first meeting, shall create standing and temporary committees to manage and oversee club programs and properties for the year, and shall appoint the chair for each committee. Each committee chair shall select, from the general membership, the other members of his/her committee. The Board of Directors must approve the budget for each committee and all matches and activities of each committee. No committee shall contract bills without prior approval of the Board of Directors. It shall be the responsibility of each committee chair to ensure that a complete activity report is submitted to the club, in a manner prescribed by the Board of Directors, within thirty (30) days of any activity held under his/her jurisdiction.
Article VIII. Board of Directors
The purpose of the Board of Directors shall, with the consent of the general membership, be to establish policy of this organization and shall assist the elected officers and committee chairs in the performance of their assigned duties, to allow more members to become active in the governing and administrative duties in the organization and to see that club policies are consistent with the best interest for all.
The Board of Directors shall consist of the following:
- The six (6) elected officers,
- Six (6) members in good standing, with a minimum of two (2) years consecutive membership to be nominated from the floor and elected at the November general membership meeting,
- The three (3) most recent past Presidents.
If this does not constitute fifteen (15) members, additional members shall be elected from the floor to establish a full Board of Directors of fifteen (15) members. If this does not constitute fifteen (15) members, additional members shall be elected from the floor to establish a full Board of Directors of fifteen (15) members. All members of the Board, with the exception of the past Presidents, shall serve for one (1) year or until their term of office expires. In the event that any member of the Board of Directors dies or resigns, the Board shall appoint someone to fill that position for the remainder of the term.
Duties of the Board of Directors
The Board of Directors shall have authority to recommend special assessment as provided in Article IV. In addition, it shall have authority to buy, sell, exchange, transfer, convey or improve any or all club properties, not in excess of three thousand dollars ($3,000.00). Any transaction in excess of $3,000.00 shall be voted upon by those members at a regular or special membership meeting where a quorum is present. On authority of the Board, the signatures of the President, Secretary and/or Treasurer shall be sufficient to sign all legal documents. The Board of Directors shall have authority to recommend a cap of the number of active members to the membership at a general meeting. This recommendation shall be voted on by the general membership at a regular meeting.
Article IX. Suspension or Expulsion
Suspension of an Officer
Any Board member shall be eligible for removal from the Board of Directors by a two-thirds (2/3) vote of the Board if he/she misses two (2) consecutive regularly scheduled Board meetings.
Expulsion of a Member
Any member may be expelled for any cause deemed sufficient by the Board of Directors. Such expulsion must be made by a two-thirds (2/3) vote of the Board of Directors present at any regular or special meeting where a quorum is present. No vote on expulsion may be taken unless at least fifteen (15) days notice in writing, sent by certified United States mail, shall have been given to the member, stating the charges alleged and the time and place of the meeting. At this meeting, the charged member shall be given a full hearing.
Charges against any officer or member may be preferred by any member in good standing. They shall be made in writing, clearly stating the facts and accompanied by affidavits and/or exhibits which are to be used. These charges shall be filed with the Executive Office who shall immediately notify the President and Secretary. The President shall call a meeting of the Board of Directors to hear the charges. The Secretary shall give at least fifteen (15) days notice of the meeting to each member of the Board, the accuser and the accused. This notice shall be in writing, stating the time and place of the meeting and shall include a copy of the charges, supporting affidavits, and/or exhibits which are to be used.
Any member expelled by the Board of Directors may appeal to the general membership. Such appeal shall be made in writing to the President within thirty (30) days of expulsion. The President shall notify the general membership, through the club newsletter, of the appeal which will be heard at the next regularly scheduled general membership meeting.
Article X. Dissolution of the Club
If for some unforeseen circumstances, conditions or reasons the club has no useful purpose, as determined by the Board of Directors, a vote to dissolve shall be considered by the membership. A notice shall be sent by first class mail to each member in good standing at least fifteen (15) days prior to the meeting called for this purpose. A ballot shall be taken and two thirds (2/3) must favor dissolution before the club may be dissolved. If the members favor dissolution, the Board of Directors shall sell or dispose of all club property in a manner deemed to be in the best interest of the club. All cash assets remaining after all debts and outstanding obligations have been settled shall be distributed to each eligible member at the time the vote of dissolution was taken. Whoever is eligible shall receive his/her proportionate share as follows: number of years of membership of each eligible member shall be added, total cash assets of the club shall be divided by the total number of eligible membership years. The quotient will determine the value of one (1) share. Each eligible member will receive one (1) share for each eligible year. Thus, a member with seven (7) eligible years would receive seven (7) shares. A member’s eligible years are defined as continuous active status to differentiate between noncontiguous status inactive status. A member who changes his/her status from active to inactive and pays his/her inactive dues while maintaining continuous membership will not receive a share for the year he/she is on inactive status. Any member who claims to have eligible years that are not define by the above, shall have his/her claim determined by the Board of Directors. The Board of Directors shall distribute all assets. Its decisions shall be final.
Article XI. Amendments to the By-Laws
Any proposed amendments to these by-laws may be introduced by any member in good standing, at any regular or special meeting. Such proposed amendments, with proper second, shall be held for consideration by the general membership. The proposed amendment shall be printed, in full, in the newsletter for two (2) consecutive months. At the meeting following the second printing, the proposal shall be voted on by the general membership, provided a quorum is present at the time of the vote.
These by-laws were submitted, approved, and
adopted by the club in 2004